The Barn at Liberty Farms

The Barn at Liberty Farms, in Upstate New York, a romantic elegant and rustic country barn venue for weddings and events with an organic farm, horses, ponds, fields, views of the Catskill and Berkshire mountains

Policies of The Barn at Liberty Farms

Rates

Venue rates include all items listed under our  whats included page. Rates and rate details can be found on the prices page. Rates are subject to change without notice.

BOOKING FEE

To reserve The BARN at Liberty farms for your event, we require that renters sign a rental agreement and pay a non-refundable deposit of $2500 for weekend events and $1500 for weekday events. We accept checks only.
The remaining rental fee (the rental fee minus the deposit) will be due six months before the event. 

DAMAGE DEPOSIT

One month before the event, a damage deposit of $1500 will be due. The damage deposit will be refunded less any damages or charges incurred within a period of four weeks after the event.

If damage or theft occurs to the property, grounds, buildings, vehicles, fixtures, equipment, landscaping, furniture, etc, during your event, you will be responsible for any necessary repairs or replacements. This includes any damage caused by the client, guests, agents or anyone with whom the client contracts in conjunction with this event.

The damage deposit will be forfeited to The BARN at Liberty Farms for payment of those damages. If damages exceed the amount of the deposit, The BARN at Liberty Farms will hold the client responsible for additional amounts owed to restore the premises to the same or similar condition.

Client agrees that The BARN at Liberty Farms is not responsible for the operation of set up or tear-down of any equipment provided by outside vendors.

Client and/or guests shall not move any items on the farm or attach any items to The Liberty Farms property without prior approval

CANCELLATIONS

Cancellations made any time before the event will result in forfeiture of the Booking Fee. Cancellations made within 75 days of the event date will result in the forfeit of the entire rental fee.

INSURANCE

The renting party is liable for any damage to The BARN at Liberty Farms, its grounds, equipment and facilities, during the setup and event days.

Renters are required to obtain event insurance for no less than $2,000,000 in liability, listing The BARN at Liberty Farms as the co-insured.

One option for event issuance can be found here and here

Vendors providing services for the event must be insured, and also maintain workers compensation insurance as applicable.

EVENT HOURS

We host one event per weekend, and a maximum of one event during the week (Monday - Thursday), giving you time for set up and tear down. 
The facility will be available to renters at 3pm to 7pm on the day preceding your event, and 10am until 11.30pm on the day of your event. 

CATERING

A professional, licensed and insured catering company must supply all catering (food and drinks) for the day. The renter's catering company is responsible for the set-up, breakdown, and cleanup of the catered site. The caterer must provide a full cooking and serving staff (including at least one bartender). Bar staff must be provided until the end of the event. All alcoholic beverages must be served by the caterer’s staff. Once the caterer’s staff is no longer serving, no beverages may be left behind for self-serving. Caterers are required to leave the catering areas the way they found them, and leave the property free of their waste and litter.

items not permitted

Open flames of any kind inside the barn; glitter, table glitter or confetti; oil lamps, fireworks, sparklers or helium balloons;  only existing wall plugs may be used and no re-wiring for any reason may be done. Additionally no silk flowers or rice may be thrown.

FIRE SAFETY

For the safety of our guests, vendors and our property, smoking, candlelight, fireworks (including sparklers), roasting (or any open flamed cooking) are not allowed inside or near the barn. We recommend the use of flameless candles on the dinner tables.

The fire pit may be used when weather permits, The fee is ($250) and is not included in the rental fee. It will be tended by a staff member. However, if weather does not allow the fire pit to be used, the fee will be refunded.  The fire pit may not be used without supervision by a staff member.

Sound and music

For weekend events, amplified music is permitted outside the barn during cocktail hour, up until 7PM, and inside the barn until 11PM.  For weekday events, in consideration of our rural neighbors, the time for the band or DJ music to end and be replaced by acoustic music is set at 9.30pm

CLEAN UP

We take care of the clean up of the barn and the grounds after the event, however, all decorations, flowers, and other personal items must be removed from the property at the end of your event. Rental equipment (tables, chairs, plates, glasses, etc.) must be stacked neatly and removed by your rental company (by 12pm the following day). The barn must be left tidy and restored to original order. Please request that your caterer remove all food related trash on the day/evening of your event. Remaining trash and recyclables must be placed in designated bins. 

Restrooms

The restrooms at the BARN can service up to 150 guests - if you have greater than 150 guests you must rent a restroom trailer with at least one restroom stall.

parking

There are parking spaces for 50 cars (for vendors and guests) at The BARN. If you feel you will require more spaces we strongly recommend hiring a parking attendant.